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Privacy Policy

Last updated June 24th, 2024

Thank you for choosing to be part of our community at PortPro Technologies Inc ("Company", "we", "us", "our"). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with regards to your personal information, please contact us at privacy@portpro.io

When you visit our website http://www.portpro.io (the "Website"), use our web and mobile application(s), as the case may be (the "App", “Product(s)”) and more generally, use any of our services (the "Services", which include the Website and App), we appreciate that you are trusting us with your personal information. We take your privacy very seriously.

In this privacy notice, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy notice that you do not agree with, please discontinue use of our Products and/or Services immediately.

This privacy notice applies to all information collected through our Website(s), Product(s) or Services (which, as described above, includes our Website and Applications - both web and mobile), as well as, any related services, CRM management, sales, marketing, advertising, or events.

What information do we collect?

How do we use your information?

Will your information be shared with anyone?

Do we use cookies and other tracking technologies?

Do we use google maps?

How long do we keep your information?

How do we keep your information safe?

Do we collect information from minors?

What are your privacy rights?

Controls for do-not-track features

Do California residents have specific privacy rights?

What are your data protection rights?

Do we make updates to this notice?

How can you contact us about this notice?

How can you review, update, or delete the data we collect from you?

Data Processing Agreement Details

What information do we collect?

Personal information you disclose to us.

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you visit our Website, subscribe to or use our Products, purchase our Professional Services, express an interest in obtaining information about us or our Products and Services, when you participate in activities on said Products and/or Services (such as by posting messages in our online forums or entering competitions, contests, or giveaways), or otherwise when you contact us.

The personal information that we collect depends on the context of your interactions with us, the choices you make, and the Products, Services, and Features you use. The personal information we collect or you provide may include the following:

Names
Phone numbers
Email addresses
Mailing addresses
Job titles
Usernames
Passwords
Contact preferences
Contact or authentication data
Billing addresses
Social security number
License number
Medical information
Emergency contact information
Date of hire
Bank account information

All personal information that you provide to us must be true, complete, and accurate.

Our website and application may also collect user-uploaded images for various purposes such as profile pictures, screenshots, photos, or general content submission. Please be aware that any images submitted to our platform may be stored in our infrastructure for future use. However, we do not share these images with third parties; they are only used for internal purposes such as improving our services, customer support, and user experience. By submitting an image to our platform, you acknowledge and consent to our collection and storage of your image.

Names
Phone numbers
Email addresses
Mailing addresses
Job titles
Usernames
Passwords
Contact preferences
Contact or authentication data
Billing addresses
Social security number
License number
Medical information
Emergency contact information
Date of hire
Bank account information

All personal information that you provide to us must be true, complete, and accurate.

Names
Phone numbers
Email addresses
Mailing addresses
Job titles
Usernames
Passwords
Contact preferences
Contact or authentication data
Billing addresses
Social security number
License number
Medical information
Emergency contact information
Date of hire
Bank account information

All personal information that you provide to us must be true, complete, and accurate.

Information Automatically Collected

In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Website, use our Products, or Services.

We may automatically collect or you may provide certain information when you visit, use, or navigate the Website, use our Products, or Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Website, Products, or Services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies.

The information we collect includes:

Device Data: We collect device data such as information about your computer, phone, tablet, or other device you use to access the Website, Products, and/or Services. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, Internet service provider and/or mobile carrier, operating system, and system configuration information.
Location Data: We collect location data such as information about your device's location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Website, Products, and/or Services. For example, we may use GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your location setting on your device. Note, however, if you choose to opt out, you may not be able to use certain aspects of the Website, Products, and/or Services.

Like many businesses, we also collect information through cookies and similar technologies.

The information we collect includes:

Device Data: We collect device data such as information about your computer, phone, tablet, or other device you use to access the Website, Products, and/or Services. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, Internet service provider and/or mobile carrier, operating system, and system configuration information.
Location Data: We collect location data such as information about your device's location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Website, Products, and/or Services. For example, we may use GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your location setting on your device. Note, however, if you choose to opt out, you may not be able to use certain aspects of the Website, Products, and/or Services.

Like many businesses, we also collect information through cookies and similar technologies.

The information we collect includes:

Device Data: We collect device data such as information about your computer, phone, tablet, or other device you use to access the Website, Products, and/or Services. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, Internet service provider and/or mobile carrier, operating system, and system configuration information.
Location Data: We collect location data such as information about your device's location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Website, Products, and/or Services. For example, we may use GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your location setting on your device. Note, however, if you choose to opt out, you may not be able to use certain aspects of the Website, Products, and/or Services.

Information collected through our App

In Short: We collect information regarding your geo-location, mobile device, push notifications when you use our App(s).

If you use our App(s), we also collect the following information:

Geo-Location Information: We may request access or permission to and track location-based information from your mobile device, either continuously or while you are using our App(s), to provide certain location-based services. If you wish to change our access or permissions, you may do so in your device's settings.
Mobile Device Access: We may request access or permission to certain features from your mobile device, including your mobile device's camera, storage, reminders, and other features. If you wish to change our access or permissions, you may do so in your device's settings.
Mobile Device Data: We automatically collect device information (such as your mobile device ID, model, and manufacturer), operating system version information, and system configuration information, device and application identification numbers, browser type and version, hardware model, Internet service provider, and/or mobile carrier and Internet Protocol (IP) address (or proxy server). If you are using our App, we may also collect information about the phone network associated with your mobile device, your mobile device’s operating system or platform, the type of mobile device you use, your mobile device’s unique device ID, and information about the features of our App you accessed.
Push Notifications: We may request to send you push notifications regarding your account or certain features of the App. If you wish to opt-out from receiving these types of communications, you may turn them off in your device's settings.

This information is primarily needed to maintain the security and operation of our App, for troubleshooting, and for our internal analytics and reporting purposes.

If you use our App(s), we also collect the following information:

Geo-Location Information: We may request access or permission to and track location-based information from your mobile device, either continuously or while you are using our App(s), to provide certain location-based services. If you wish to change our access or permissions, you may do so in your device's settings.
Mobile Device Access: We may request access or permission to certain features from your mobile device, including your mobile device's camera, storage, reminders, and other features. If you wish to change our access or permissions, you may do so in your device's settings.
Mobile Device Data: We automatically collect device information (such as your mobile device ID, model, and manufacturer), operating system version information, and system configuration information, device and application identification numbers, browser type and version, hardware model, Internet service provider, and/or mobile carrier and Internet Protocol (IP) address (or proxy server). If you are using our App, we may also collect information about the phone network associated with your mobile device, your mobile device’s operating system or platform, the type of mobile device you use, your mobile device’s unique device ID, and information about the features of our App you accessed.
Push Notifications: We may request to send you push notifications regarding your account or certain features of the App. If you wish to opt-out from receiving these types of communications, you may turn them off in your device's settings.

This information is primarily needed to maintain the security and operation of our App, for troubleshooting, and for our internal analytics and reporting purposes.

If you use our App(s), we also collect the following information:

Geo-Location Information: We may request access or permission to and track location-based information from your mobile device, either continuously or while you are using our App(s), to provide certain location-based services. If you wish to change our access or permissions, you may do so in your device's settings.
Mobile Device Access: We may request access or permission to certain features from your mobile device, including your mobile device's camera, storage, reminders, and other features. If you wish to change our access or permissions, you may do so in your device's settings.
Mobile Device Data: We automatically collect device information (such as your mobile device ID, model, and manufacturer), operating system version information, and system configuration information, device and application identification numbers, browser type and version, hardware model, Internet service provider, and/or mobile carrier and Internet Protocol (IP) address (or proxy server). If you are using our App, we may also collect information about the phone network associated with your mobile device, your mobile device’s operating system or platform, the type of mobile device you use, your mobile device’s unique device ID, and information about the features of our App you accessed.
Push Notifications: We may request to send you push notifications regarding your account or certain features of the App. If you wish to opt-out from receiving these types of communications, you may turn them off in your device's settings.

This information is primarily needed to maintain the security and operation of our App, for troubleshooting, and for our internal analytics and reporting purposes.

How do we use your information?

In Short: We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent.

We use personal information collected via our Website, Products, and/or Services for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.

We use the information we collect or receive:

To facilitate account creation and logon process: If you choose to link your account with us to a third-party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process for the performance of the contract.
To post testimonials: We post testimonials on our Services that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and the content of the testimonial. If you wish to update or delete your testimonial, please contact us at privacy@portpro.io and be sure to include your name, testimonial location, and contact information.
Request feedback: We may use your information to request feedback and to contact you about your use of our Website, Products, and/or Services.
To enable user-to-user communications: We may use your information in order to enable user-to-user communications with each user's consent.
To manage user accounts: We may use your information for the purposes of managing our account and keeping it in working order.
To send administrative information to you: We may use your personal information to send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.
To protect our Website, Products, and/or Services: We may use your information as part of our efforts to keep our Services safe and secure (for example, for fraud monitoring and prevention).
To enforce our terms, conditions, and policies: For business purposes, to comply with legal and regulatory requirements or in connection with our contract.
To respond to legal requests and prevent harm: If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
Fulfill and manage your orders: We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Website, Products, and/or Services.
Administer prize draws and competitions: We may use your information to administer prize draws and competitions when you elect to participate in our competitions.
To deliver and facilitate the delivery of services to the user: We may use your information to provide you with the requested service.
To respond to user inquiries/offer support to users: We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
To send you marketing and promotional communications: We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. For example, when expressing an interest in obtaining information about us or our Services, subscribing to marketing, or otherwise contacting us, we will collect personal information from you. You can opt-out of our marketing emails at any time (see the "What Are Your Privacy Rights" section below).
Deliver targeted advertising to you: We may use your information to develop and display personalized content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness.
For other business purposes: We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.

Using Data from Connected Google Services

If you are using the PortPro embedded email feature and have chosen to connect your Gmail account, we will collect data from this service to enhance your email experience and improve your productivity when using the PortPro application. This includes accessing your Google user data within the PortPro application, allowing you to view and use this data in the relevant context of the TMS software application and initiate relevant business processes based on email content.

Additional Limits on Use of Your Google User Data

Notwithstanding anything else in this Privacy Policy, if you provide us with access to data from connected Google services, our use of that data will be subject to these additional restrictions:

Email Functionality: We will only use access to read, write, modify, or control Gmail message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows users to compose, send, read, and process emails. Relevant data contained in the email will be used within an LLM (Large Language Model) to intelligently initiate a response and/or business processes related to the email context.
Data Transfer: We will not transfer this data to others unless doing so is necessary to provide and improve features that are prominent in the user interface, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
No Advertising Use: We will never use Google User data for serving advertisements, including retargeting, personalized, or interest-based advertising.
Human Access: We will not allow humans to read this data unless we have your affirmative agreement for specific messages or in cases where our Customer Support team is providing assistance, or where doing so is necessary for security purposes such as investigating abuse, to comply with applicable law, or for our internal operations, and even then, only when the data have been aggregated and anonymized.
Compliance with Google Policies: PortPro’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

We use the information we collect or receive:

To facilitate account creation and logon process: If you choose to link your account with us to a third-party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process for the performance of the contract.

To post testimonials: We post testimonials on our Services that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and the content of the testimonial. If you wish to update or delete your testimonial, please contact us at privacy@portpro.io and be sure to include your name, testimonial location, and contact information.
Request feedback: We may use your information to request feedback and to contact you about your use of our Website, Products, and/or Services.
To enable user-to-user communications: We may use your information in order to enable user-to-user communications with each user's consent.
To manage user accounts: We may use your information for the purposes of managing our account and keeping it in working order.
To send administrative information to you: We may use your personal information to send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.
To protect our Website, Products, and/or Services: We may use your information as part of our efforts to keep our Services safe and secure (for example, for fraud monitoring and prevention).
To enforce our terms, conditions, and policies: For business purposes, to comply with legal and regulatory requirements or in connection with our contract.
To respond to legal requests and prevent harm: If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
Fulfill and manage your orders: We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Website, Products, and/or Services.
Administer prize draws and competitions: We may use your information to administer prize draws and competitions when you elect to participate in our competitions.
To deliver and facilitate the delivery of services to the user: We may use your information to provide you with the requested service.
To respond to user inquiries/offer support to users: We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
To send you marketing and promotional communications: We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. For example, when expressing an interest in obtaining information about us or our Services, subscribing to marketing, or otherwise contacting us, we will collect personal information from you. You can opt-out of our marketing emails at any time (see the "What Are Your Privacy Rights" section below).
Deliver targeted advertising to you: We may use your information to develop and display personalized content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness.
For other business purposes: We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.

We use the information we collect or receive:

To facilitate account creation and logon process: If you choose to link your account with us to a third-party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process for the performance of the contract.

To post testimonials: We post testimonials on our Services that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and the content of the testimonial. If you wish to update or delete your testimonial, please contact us at privacy@portpro.io and be sure to include your name, testimonial location, and contact information.
Request feedback: We may use your information to request feedback and to contact you about your use of our Website, Products, and/or Services.
To enable user-to-user communications: We may use your information in order to enable user-to-user communications with each user's consent.
To manage user accounts: We may use your information for the purposes of managing our account and keeping it in working order.
To send administrative information to you: We may use your personal information to send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.
To protect our Website, Products, and/or Services: We may use your information as part of our efforts to keep our Services safe and secure (for example, for fraud monitoring and prevention).
To enforce our terms, conditions, and policies: For business purposes, to comply with legal and regulatory requirements or in connection with our contract.
To respond to legal requests and prevent harm: If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
Fulfill and manage your orders: We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Website, Products, and/or Services.
Administer prize draws and competitions: We may use your information to administer prize draws and competitions when you elect to participate in our competitions.
To deliver and facilitate the delivery of services to the user: We may use your information to provide you with the requested service.
To respond to user inquiries/offer support to users: We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
To send you marketing and promotional communications: We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. For example, when expressing an interest in obtaining information about us or our Services, subscribing to marketing, or otherwise contacting us, we will collect personal information from you. You can opt-out of our marketing emails at any time (see the "What Are Your Privacy Rights" section below).
Deliver targeted advertising to you: We may use your information to develop and display personalized content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness.
For other business purposes: We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.

We use the information we collect or receive:

To facilitate account creation and logon process: If you choose to link your account with us to a third-party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process for the performance of the contract.
To post testimonials: We post testimonials on our Services that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and the content of the testimonial. If you wish to update or delete your testimonial, please contact us at privacy@portpro.io and be sure to include your name, testimonial location, and contact information.
Request feedback: We may use your information to request feedback and to contact you about your use of our Website, Products, and/or Services.
To enable user-to-user communications: We may use your information in order to enable user-to-user communications with each user's consent.
To manage user accounts: We may use your information for the purposes of managing our account and keeping it in working order.
To send administrative information to you: We may use your personal information to send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.
To protect our Website, Products, and/or Services: We may use your information as part of our efforts to keep our Services safe and secure (for example, for fraud monitoring and prevention).
To enforce our terms, conditions, and policies: For business purposes, to comply with legal and regulatory requirements or in connection with our contract.
To respond to legal requests and prevent harm: If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
Fulfill and manage your orders: We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Website, Products, and/or Services.
Administer prize draws and competitions: We may use your information to administer prize draws and competitions when you elect to participate in our competitions.
To deliver and facilitate the delivery of services to the user: We may use your information to provide you with the requested service.
To respond to user inquiries/offer support to users: We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
To send you marketing and promotional communications: We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. For example, when expressing an interest in obtaining information about us or our Services, subscribing to marketing, or otherwise contacting us, we will collect personal information from you. You can opt-out of our marketing emails at any time (see the "What Are Your Privacy Rights" section below).
Deliver targeted advertising to you: We may use your information to develop and display personalized content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness.
For other business purposes: We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.

Using Data from Connected Google Services

Notwithstanding anything else in this Privacy Policy, if you provide us with access to data from connected Google services, our use of that data will be subject to these additional restrictions:

Email Functionality: We will only use access to read, write, modify, or control Gmail message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows users to compose, send, read, and process emails. Relevant data contained in the email will be used within an LLM (Large Language Model) to intelligently initiate a response and/or business processes related to the email context.
Data Transfer: We will not transfer this data to others unless doing so is necessary to provide and improve features that are prominent in the user interface, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
No Advertising Use: We will never use Google User data for serving advertisements, including retargeting, personalized, or interest-based advertising.
Human Access: We will not allow humans to read this data unless we have your affirmative agreement for specific messages or in cases where our Customer Support team is providing assistance, or where doing so is necessary for security purposes such as investigating abuse, to comply with applicable law, or for our internal operations, and even then, only when the data have been aggregated and anonymized.
Compliance with Google Policies: PortPro’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

We use the information we collect or receive:

To facilitate account creation and logon process: If you choose to link your account with us to a third-party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process for the performance of the contract.
To post testimonials: We post testimonials on our Services that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and the content of the testimonial. If you wish to update or delete your testimonial, please contact us at privacy@portpro.io and be sure to include your name, testimonial location, and contact information.
Request feedback: We may use your information to request feedback and to contact you about your use of our Website, Products, and/or Services.
To enable user-to-user communications: We may use your information in order to enable user-to-user communications with each user's consent.
To manage user accounts: We may use your information for the purposes of managing our account and keeping it in working order.
To send administrative information to you: We may use your personal information to send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.
To protect our Website, Products, and/or Services: We may use your information as part of our efforts to keep our Services safe and secure (for example, for fraud monitoring and prevention).
To enforce our terms, conditions, and policies: For business purposes, to comply with legal and regulatory requirements or in connection with our contract.
To respond to legal requests and prevent harm: If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
Fulfill and manage your orders: We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Website, Products, and/or Services.
Administer prize draws and competitions: We may use your information to administer prize draws and competitions when you elect to participate in our competitions.
To deliver and facilitate the delivery of services to the user: We may use your information to provide you with the requested service.
To respond to user inquiries/offer support to users: We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
To send you marketing and promotional communications: We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. For example, when expressing an interest in obtaining information about us or our Services, subscribing to marketing, or otherwise contacting us, we will collect personal information from you. You can opt-out of our marketing emails at any time (see the "What Are Your Privacy Rights" section below).
Deliver targeted advertising to you: We may use your information to develop and display personalized content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness.
For other business purposes: We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.

Using Data from Connected Google Services

Notwithstanding anything else in this Privacy Policy, if you provide us with access to data from connected Google services, our use of that data will be subject to these additional restrictions:

Email Functionality: We will only use access to read, write, modify, or control Gmail message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows users to compose, send, read, and process emails. Relevant data contained in the email will be used within an LLM (Large Language Model) to intelligently initiate a response and/or business processes related to the email context.
Data Transfer: We will not transfer this data to others unless doing so is necessary to provide and improve features that are prominent in the user interface, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
No Advertising Use: We will never use Google User data for serving advertisements, including retargeting, personalized, or interest-based advertising.
Human Access: We will not allow humans to read this data unless we have your affirmative agreement for specific messages or in cases where our Customer Support team is providing assistance, or where doing so is necessary for security purposes such as investigating abuse, to comply with applicable law, or for our internal operations, and even then, only when the data have been aggregated and anonymized.
Compliance with Google Policies: PortPro’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

We use the information we collect or receive:

To facilitate account creation and logon process: If you choose to link your account with us to a third-party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process for the performance of the contract.
To post testimonials: We post testimonials on our Services that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and the content of the testimonial. If you wish to update or delete your testimonial, please contact us at privacy@portpro.io and be sure to include your name, testimonial location, and contact information.
Request feedback: We may use your information to request feedback and to contact you about your use of our Website, Products, and/or Services.
To enable user-to-user communications: We may use your information in order to enable user-to-user communications with each user's consent.
To manage user accounts: We may use your information for the purposes of managing our account and keeping it in working order.
To send administrative information to you: We may use your personal information to send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.
To protect our Website, Products, and/or Services: We may use your information as part of our efforts to keep our Services safe and secure (for example, for fraud monitoring and prevention).
To enforce our terms, conditions, and policies: For business purposes, to comply with legal and regulatory requirements or in connection with our contract.
To respond to legal requests and prevent harm: If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
Fulfill and manage your orders: We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Website, Products, and/or Services.
Administer prize draws and competitions: We may use your information to administer prize draws and competitions when you elect to participate in our competitions.
To deliver and facilitate the delivery of services to the user: We may use your information to provide you with the requested service.
To respond to user inquiries/offer support to users: We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
To send you marketing and promotional communications: We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. For example, when expressing an interest in obtaining information about us or our Services, subscribing to marketing, or otherwise contacting us, we will collect personal information from you. You can opt-out of our marketing emails at any time (see the "What Are Your Privacy Rights" section below).
Deliver targeted advertising to you: We may use your information to develop and display personalized content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness.
For other business purposes: We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.

Using Data from Connected Google Services

Notwithstanding anything else in this Privacy Policy, if you provide us with access to data from connected Google services, our use of that data will be subject to these additional restrictions:

Email Functionality: We will only use access to read, write, modify, or control Gmail message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows users to compose, send, read, and process emails. Relevant data contained in the email will be used within an LLM (Large Language Model) to intelligently initiate a response and/or business processes related to the email context.
Data Transfer: We will not transfer this data to others unless doing so is necessary to provide and improve features that are prominent in the user interface, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
No Advertising Use: We will never use Google User data for serving advertisements, including retargeting, personalized, or interest-based advertising.
Human Access: We will not allow humans to read this data unless we have your affirmative agreement for specific messages or in cases where our Customer Support team is providing assistance, or where doing so is necessary for security purposes such as investigating abuse, to comply with applicable law, or for our internal operations, and even then, only when the data have been aggregated and anonymized.
Compliance with Google Policies: PortPro’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Will your information be shared with anyone?

In Short: We only share information with your consent, to comply with US, EU, and other international laws, to provide you with services, to protect your rights, or to fulfill business obligations.

We may process or share your data that we hold based on the following legal basis:

Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities, or as evidence in litigation in which we are involved.

More Specifically, We May Need to Process Your Data or Share Your Personal Information in the Following Situations:

Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
Other Users: When you share personal information or otherwise interact with public areas of the Website, Products, and/or Services, such personal information may be viewed by all users and may be publicly made available outside the Website, Products, and/or Services in perpetuity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Services, and view your profile.

AWS (Amazon Web Services)

PortPro uses AWS (Amazon Web Services Inc., 410 Terry Avenue North, Seattle, WA 98109-5210, USA) for various cloud computing and storage needs to ensure the security, scalability, and reliability of our services. AWS is a third-party service provider that complies with the EU General Data Protection Regulation (GDPR) and is certified under the EU-U.S. Data Privacy Framework, the UK Extension to the EU-U.S. Data Privacy Framework, as well as the Swiss-U.S. Data Privacy Framework. All personal data processed and stored on AWS servers is handled in accordance with GDPR requirements. We ensure that AWS implements adequate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction.

AWS data centers are located in multiple regions worldwide. We ensure that any transfer of personal data outside the European Economic Area (EEA) is conducted in compliance with GDPR regulations, basing the transfer on the EU-U.S. Data Privacy Framework and the subsequent adequacy decision of the European Commission, where necessary entering into standard contractual clauses or other approved transfer mechanisms. PortPro retains control over the data hosted on AWS and manages access to it. AWS acts as a data processor, processing data only as instructed by us.

For more detailed information on AWS's GDPR compliance, please refer to AWS’s Privacy Notice (https://aws.amazon.com/privacy/).

Salesforce

PortPro utilizes Salesforce (Salesforce Tower, 415 Mission Street, 3rd Floor, San Francisco, CA 94105, USA) for sales support and marketing (CRM) and other business operations to enhance our service delivery and customer interactions. Salesforce is a third-party service provider that complies with the GDPR. It is certified under the EU-U.S. Data Privacy Framework, the UK Extension to the EU-U.S. Data Privacy Framework, and the Swiss-U.S. Data Privacy Framework. All personal data processed and stored on Salesforce servers is handled in accordance with GDPR requirements. We ensure that Salesforce implements adequate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. We ensure that any transfer of personal data outside the European Economic Area (EEA) is conducted in compliance with GDPR regulations based on the EU-U.S. Data Privacy Frameworks or utilizing standard contractual clauses, other approved transfer mechanisms. Our company retains control over the data hosted on Salesforce and manages access to it. Salesforce acts as a data processor, processing data only as instructed by us. For further information, please visit https://www.salesforce.com/company/privacy/.

PandaDoc

PortPro utilizes PandaDoc (San Francisco, 3739 Balboa St, 1083, United States) for managing signed documents from customers to streamline our document workflow and enhance our service efficiency. PandaDoc is a third-party service provider that complies with the EU General Data Protection Regulation (GDPR). PandaDoc is certified under the EU-U.S. Data Privacy Framework, the UK Extension to the EU-U.S. Data Privacy Framework, and the Swiss-U.S. Data Privacy Framework. All personal data processed and stored on PandaDoc servers is handled in accordance with GDPR requirements.

PortPro ensures that PandaDoc implements adequate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. PortPro ensures that any transfer of personal data outside the European Economic Area (EEA) is conducted in compliance with GDPR regulations utilizing standard contractual clauses or other approved transfer mechanisms. PandaDoc has committed to maintaining compliance with relevant international privacy standards to ensure the continued protection of your data.

PortPro retains control over the data hosted on PandaDoc and manages access to it. PandaDoc acts as a data processor, processing data only as instructed by us.

For further information, please visit PandaDoc’s Privacy Policy website: https://www.pandadoc.com/privacy-notice/.

Third Country Transfer

PortPro is based in the United States. When we obtain personal data about you, we may transfer, process, and store such information outside of the country in which you reside, including in the United States. We will inform you separately about the recipient and the corresponding legal basis in the event of a cross-border transfer (transfer to a third country or to an international organization).

However, we only transfer your data where we can ensure that adequate levels of protection are in place to protect any of your personal data processed or held in that country or that the service provider always acts in compliance with applicable privacy laws. Where required under applicable laws, we will take measures to ensure that personal information handled in other countries will receive at least the same level of protection as it is given in your home country.

We may process or share your data that we hold based on the following legal basis:

Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities, or as evidence in litigation in which we are involved.

More Specifically, We May Need to Process Your Data or Share Your Personal Information in the Following Situations:

Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
Other Users: When you share personal information or otherwise interact with public areas of the Website, Products, and/or Services, such personal information may be viewed by all users and may be publicly made available outside the Website, Products, and/or Services in perpetuity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Services, and view your profile.

AWS (Amazon Web Services)

For more detailed information on AWS's GDPR compliance, please refer to AWS’s Privacy Notice (https://aws.amazon.com/privacy/).

Salesforce

PandaDoc

PortPro retains control over the data hosted on PandaDoc and manages access to it. PandaDoc acts as a data processor, processing data only as instructed by us.

For further information, please visit PandaDoc’s Privacy Policy website: https://www.pandadoc.com/privacy-notice/.

Third Country Transfer

We may process or share your data that we hold based on the following legal basis:

Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities, or as evidence in litigation in which we are involved.

More Specifically, We May Need to Process Your Data or Share Your Personal Information in the Following Situations:

Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
Other Users: When you share personal information or otherwise interact with public areas of the Website, Products, and/or Services, such personal information may be viewed by all users and may be publicly made available outside the Website, Products, and/or Services in perpetuity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Services, and view your profile.

AWS (Amazon Web Services)

For more detailed information on AWS's GDPR compliance, please refer to AWS’s Privacy Notice (https://aws.amazon.com/privacy/).

Salesforce

PandaDoc

PortPro retains control over the data hosted on PandaDoc and manages access to it. PandaDoc acts as a data processor, processing data only as instructed by us.

For further information, please visit PandaDoc’s Privacy Policy website: https://www.pandadoc.com/privacy-notice/.

Third Country Transfer

We may process or share your data that we hold based on the following legal basis:

Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities, or as evidence in litigation in which we are involved.

More Specifically, We May Need to Process Your Data or Share Your Personal Information in the Following Situations:

Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
Other Users: When you share personal information or otherwise interact with public areas of the Website, Products, and/or Services, such personal information may be viewed by all users and may be publicly made available outside the Website, Products, and/or Services in perpetuity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Services, and view your profile.

AWS (Amazon Web Services)

For more detailed information on AWS's GDPR compliance, please refer to AWS’s Privacy Notice (https://aws.amazon.com/privacy/).

Salesforce

PandaDoc

PortPro retains control over the data hosted on PandaDoc and manages access to it. PandaDoc acts as a data processor, processing data only as instructed by us.

For further information, please visit PandaDoc’s Privacy Policy website: https://www.pandadoc.com/privacy-notice/.

Third Country Transfer

We may process or share your data that we hold based on the following legal basis:

Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities, or as evidence in litigation in which we are involved.

More Specifically, We May Need to Process Your Data or Share Your Personal Information in the Following Situations:

Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
Other Users: When you share personal information or otherwise interact with public areas of the Website, Products, and/or Services, such personal information may be viewed by all users and may be publicly made available outside the Website, Products, and/or Services in perpetuity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Services, and view your profile.

AWS (Amazon Web Services)

For more detailed information on AWS's GDPR compliance, please refer to AWS’s Privacy Notice (https://aws.amazon.com/privacy/).

Salesforce

PandaDoc

PortPro retains control over the data hosted on PandaDoc and manages access to it. PandaDoc acts as a data processor, processing data only as instructed by us.

For further information, please visit PandaDoc’s Privacy Policy website: https://www.pandadoc.com/privacy-notice/.

Third Country Transfer

We may process or share your data that we hold based on the following legal basis:

Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities, or as evidence in litigation in which we are involved.

More Specifically, We May Need to Process Your Data or Share Your Personal Information in the Following Situations:

Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
Other Users: When you share personal information or otherwise interact with public areas of the Website, Products, and/or Services, such personal information may be viewed by all users and may be publicly made available outside the Website, Products, and/or Services in perpetuity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Services, and view your profile.

AWS (Amazon Web Services)

For more detailed information on AWS's GDPR compliance, please refer to AWS’s Privacy Notice (https://aws.amazon.com/privacy/).

Salesforce

PandaDoc

PortPro retains control over the data hosted on PandaDoc and manages access to it. PandaDoc acts as a data processor, processing data only as instructed by us.

For further information, please visit PandaDoc’s Privacy Policy website: https://www.pandadoc.com/privacy-notice/.

Third Country Transfer

Do we use cookies and other tracking technologies?

In Short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice.

Do we use google maps?

In Short: Yes, we use Google Maps for the purpose of providing better service.

This Website or App uses Google Maps APIs which is subject to Google’s Terms of Service. You may find the Google Maps APIs Terms of Service here. To find out more about Google’s Privacy Policy, please refer to this link.

We use the Google Maps API to retrieve certain information when you make location-specific requests. This includes:

GPS Location

For a full list of what we use information for, please see the previous section titled “How do we use your information?" and "Will your information be shared with anyone?". We obtain and store on your device ('cache') your location. You may revoke your consent anytime by contacting us at the contact details provided at the end of this document.

The Maps APIs that we use store and access cookies and other information on your devices. If you are a user currently in the European Economic Area (EU countries, Iceland, Liechtenstein and Norway), please take a look at our Cookie Notice.

We use the Google Maps API to retrieve certain information when you make location-specific requests. This includes:

GPS Location

We use the Google Maps API to retrieve certain information when you make location-specific requests. This includes:

GPS Location

How long do we keep your information?

In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us to keep your personal information for longer than ninety (90) days past the termination of the user's account.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

How do we keep your information safe?

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. Our security measures are continuously improved in line with technological developments. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cyber criminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Website, Products, and/or Services within a secure environment.

Do we collect information from minors?

In Short: We do not knowingly collect data from or market to children under 16 years of age.

Our Services are not intended for children under the age of 16. We do not knowingly solicit data from or market to children under 16 years of age. By using the Website, Products, and/or Services, you represent that you are at least 16 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Website, Products, and/or Services. If we learn that personal information from users less than 16 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 16, please contact us at privacy@portpro.io.

What are your privacy rights?

In Short: You may review, change, or terminate private data in your account at any time.

If you are a resident in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here.

If you are a resident in Switzerland, the contact details for the data protection authorities are available here.

If you have questions or comments about your privacy rights, you may email us at privacy@portpro.io.

PortPro Technologies maintains EU Representation to remain compliant with General Data Protection Regulations (GDPR). Our EU GDPR Representative is German based Rickert Law:

Rickert Rechtsanwaltsgesellschaft mbH Colmantstraße 15 53115 Bonn Germany